Record Management Solutions (RMS) for Electronic Filing & Storage:
An RMS system not only simplifies but allows your business the access a document management system from filing to storage that will diversify any business needs from all departments in an organization for free access anytime and with ease
Critical and important documents are easily and immediately available for either viewing, printing, and or email.
These systems allow the owner of the documents total control, access, and online information of the status of the documents once picked up or emailed to whereabouts of all files and documents once stored.
This system not only allows the organization to save on production hours but financially too, as it eliminates the need to have staff filing or scanning documents and files before sending it to the RMS company but the financial costs of that as well, as that is all-inclusive of the RMS.
An RMS will offer the following services in your chosen RMS system package listed below alphabetically:
- Data Publishing
- Digital Scanning
- Document collection
- Indexing (Manual and Automated)
- Preparation
- Quality Control
- Scanning and Imaging
This is all provided by a staff of the RMS system provider where they fully qualified to do all the document band or file collections, preparations, imaging (scanning), and indexing for storage at the provider’s premises.
All electronically stored files and documents will now be available either via logins onto the system’s servers or can be sent to the company for storage on their systems servers and all the physical files and or documents are kept on the provider’s premises and kept as per the client’s specific retention period or orders
ACTIVE FILING MANAGEMENT AND STORAGE SOLUTIONS:
These systems provide all clients with what is known as Outsourced Active Filing Storage and Maintenance Services, which allows all clients to manage their filling system remotely and all because it removes that expense you would have spent on on-site storage and access.
These systems also allow the client to have access to possible on-site storage (on the client’s premises or server) if they choose to, and also the opportunity to have it both ways as well.
Record Management Solutions will also provide fully qualified staff that:
- provides daily, weekly, and monthly processes which include file content maintenance and interfiling
- Systematic control and updates on document retention monitoring and management
- Customized file requested reports and tracking facilities with integrated access
- Each client’s requirements are signed upon agreed SLA’s in addition to collection and delivery.