For courtyard wedding venue planning, share the working timeline with the venue team, caterer, photographer, and coordinator before the final meeting. Include arrival times, the ceremony location, portrait windows, cocktail service, dinner release, speeches, and the planned move to dancing.
Ask one person to maintain the current version so vendors do not rely on separate files.
During the final walkthrough, test the actual guest route, identify where personal items will wait, and confirm who communicates a weather change. Those small checks connect the attractive spaces to the way the wedding will function.