Today’s meeting room software is just the tip of the iceberg. To be efficient and effective in the modern workplace, more than a meeting room is required. It’s called managing co-working space.
To understand how it all works out, let’s compare the situation to the traditional workplace. Running a co-working space is operationally more complex than managing the traditional office space. Collaborative spaces have a lot more layers built into it, resulting in a higher volume of online customers to support. All these tenants expect everything. In most traditional spaces, the property is only responsible for delivering office space without extra services and equipment. Members of your online work community will also expect someone from your team to foster unity, collaboration, and connections.
Jumping the shared virtual space bandwagon eliminates the operational complexities of running and managing a successful online collaboration, from automating billing to fostering community.
For a meeting room software and all its other components to work seamlessly, it’s much better to subscribe to an integrated platform. There are many reasons why this is so much better than managing everything in-house. Traditionally, bosses have approached workspace management and delivery of services by hiring more people or contractors.
In the case of hiring multiple vendors, you often end up with proprietary systems that don’t work well together, thereby affecting automation negatively. The result is a highly inefficient method in which simple tasks such as getting new members on board can take unnecessary extra time. In addition, managing multiple vendors will require more work and therefore, counterproductive.
If you’re considering building an in-house solution, it’s important to realize that your staff may get overburdened with keeping pace with the day-to-day tasks.They may not have the time to focus on increasing efficiency. Because technology is constantly changing and you need to remain competitive, you could end up hiring even more technical staff to help your business survive as well as compete.
Regardless of whether you are hiring multiple vendors or attempting to build an in-house solution, the result will be high running costs and limited adaptability. You need a highly flexible collaborative space management software platform that allows non-technical staff to manage the system.
Why is automation so important? Simply put, working-together management software lacking automation and self-serve features results in inefficiency. Your time will be consumed with day-to-day operations, leaving no time to focus on making profits. Simple tasks such as increasing storage and bandwidth or entertaining guests can take more time than necessary, ultimately resulting in member dissatisfaction. Automation will remove the operational burden from running a shared workroom and helps you focus on what’s important–your members.